So many coaches are having difficulties figuring out the Team Roster. The Team Roster is done on the FIRST site through the team TIMS interface. However we don't have access to the completed Team Roster on the FIRST site... so we need a copy uploaded to us.
Here is what I have been able to figure out so far - note that we do not have any documentation or screenshots of the process or how to navigate within TIMS, so if you can help with sending snapshots as you go that would be helpful (I can black out the team specific info if you can't).
This is an Example of what a completed Team Roster looks like.
[this is altered to protect the confidentiality of this team - you do not need nor should you blank out any of the info on your Team Roster]
The lead coach logs in to the team's FIRST TIMS Registration - under "Student Team Member Summary" tab. You enter the email of the parent for each team member on your team.
The system-generated email gives instructions to the parent on how to create an account and do 2 things: 1. Electronically sign the release of liabilility waiver (Consent Form) and 2. Apply to have their child on your team (yes, it seems a bit redundant).
Frequently Asked Questions
If the parent does not receive the system-generated email invitation, provide the parent with the program name (FLL), and team number.
They can go to: https://my.usfirst.org/stims/site.lasso
As each parent completes both items, in the Student Team Member Summary on the team TIMS information, it shows up "Applied" under the Application Status column for each student and "Accepted" under Consent Form Status.
The coach then Accepts each student member officially on to the Team Roster for up to 10 members. If your team has more than 10 members, the students will show up as Applied but you can not accept more than 10. Your team will be marked as ineligible for awards per the FLL Participation Rules set by FIRST.
If you can't get the Youth Mentor, Adult Coach/Mentor or Student Team Member listed on the official Team Roster for some reason, then you will have to handwrite it on the Team Roster at the bottom and scan the updated one. All handwritten names must be included on the team details jotform AND I have to have received paper version of the release of liability waivers
To Print the Team Roster:
Access the Team Roster using the View button from the Team Summary Page in TIMS. Click the Printable Team Roster button. In the Print Dialog, you should be able to "Print to PDF" and save the file on your local computer. This is the file that you upload to NorCal via the jotform.
PLEASE DO NOT EMAIL THE TEAM ROSTER. The database connection that we have is expecting that the jotform itself has the Team Roster uploaded. I am not able to go in and edit your jotform entry to trigger the right operations to occur. The only way is to have the jotform updated (yes, sorry it is a pain to re-enter everything). The Upload File button is on page 3 of the form - just above where you type the student names.
Finally, the Explanation line in the status table is a manual update - I have to individually edit the line. The database update(s) do not touch that line. So if you update your team roster, the Notes line will likely still say, "Missing TIMS Team Roster" and will until I can get into the edit function and erase it.